October 2, 2002 Minutes

PLANNING AND ZONING COMMISSION

REGULAR MEETING

OCTOBER 2, 2002

MEMBERS PRESENT:

Ms. Ginna L. Sanders, Chairman.

Mr. Preciliano J. Martín, Co-Second Vice-Chairman.

Mr. Jack M. Glahn, Co-Second Vice-Chairman.

MEMBERS ABSENT:

Ms. Paula J. Dardin, First Vice-Chairman.

Mr. Mark S. Urey, Ex-Officio Member.

STAFF PRESENT:

Ms. Sharon L. Few, City Planner.

Mr. William S. Kirschner, City Attorney.

Mr. Michael Potter, Recording Secretary.

OTHERS PRESENT:

None.

1. CALL TO ORDER. Chairman Sanders called the regularly scheduled October 2, 2002, meeting to order at approximately 1:30 p.m. Chairman Sanders noted that a total of one (1) item was to be considered. A recommendation to the City Commission is to be made by the Planning and Zoning Commission for approval or denial of the request. The City Commission will consider this request at its meeting of October 22, 2002, to render a final decision.

2. APPROVAL OF AGENDA. Commissioner Martin made a motion "TO APPROVE THE AGENDA, AS WRITTEN". Seconded by Commission Glahn. All voted "AYE", passing the motion by a vote of 3-0-0.

3. MINUTES OF SEPTEMBER 4TH REGULAR MEETING AND SEPTEMBER 29TH INSPECTION TOUR, 2002. Commission Martin made a motion "TO APPROVE THE MINUTES, AS WRITTEN". Seconded by Commissioner Glahn. All voted "AYE", approving the motion by a vote of 3-0-0.

4. MISCELLANEOUS.

CASE: M-02-0299(A). PETITIONER: City of Alamogordo, applicant. REQUEST: Approval of an ordinance amending Section 25-02, of the Code of Ordinances of the City of Alamogordo, New Mexico, relating to fees.

Ms. Few briefed the Commissioners on the request. She explained that the Planning Division has experienced increases in the costs that are charged for processing cases that come before the Planning and Zoning Commission and the City Commission. The fees for review and processing of applications for mobile home and recreation vehicle parks have not been changed since 1988 and are currently $100.00. In that time the costs for postage, publication, etc. have increased significantly. The proposed change to increase the filing fee to $150.00 will bring this activity fee in-line with other fees the City charges for Planning and Zoning work and does not attempt to provide a profit for the City, but rather to cover the costs incurred. RECOMMENDATION: Approval of the proposed ordinance

There was no one to speak for or against the proposed ordinance change.

Commissioner Martin made a motion "TO RECOMMEND APPROVAL AS WRITTEN". Commissioner Glahn seconded the motion. All voted "AYE" passing the motion by a vote of 3-0-0.

5. REPORTS.

A. City Planner.

(1) There is one (1) item, a subdivision, so far, for the November Agenda.

(2) The Annual Report will be presented for first consideration to the Commissioners next month. Commissioners were advised that if they wanted anything included to please to provide their input by the end of the month.

(3) The 2003 calendar year proposed meeting and deadline schedule will be available by the next regularly scheduled meeting.

(4) The City’s Comprehensive Plan is ready for review. Ms. Few stated that there has been a request to present the plan to the City Commission the end of October. There followed a discussion of when Commissioners would be available and the content of the proposed plan. Following these discussions, Commissioner Glahn made a motion "TO SCHEDULE A SPECIAL MEETING OF THE PLANNING AND ZONING COMMISSION ON OCTOBER 9, 2002 AT 1:30 P.M. TO CONSIDER THE PLAN". Commissioner Martin seconded the motion. All voted "AYE" passing the motion by a vote of 3-0-0. Ms. Few then advised the Commissioners that the 1990 census was used for developing this plan. She stated that by next year she expected to develop amendments to this plan based on the 2000 census.

B. Chairman. Chairman Sanders asked Mr. William Kirschner, the City Attorney, to research how, when and where Planning and Zoning Commissioners could discuss the particulars of cases with individuals outside the Commission meetings. Mr. Kirschner stated that his resources were limited but that he thought he could come up with some answer by the November meeting.

C. Commissioners.

(1) Representative from HAFB did not attend the meeting.

6. PERSONS TO BE HEARD. None

7. ADJOURNMENT. There being no further business to come before the Commission, Commissioner Martin made a motion "TO ADJOURN". Seconded by Commissioner Glahn. All voted "AYE", passing the motion by a vote of 3-0-0. The meeting adjourned at approximately 2:50 p.m.

Approved: October 9, 2002

/s/Ginna L. Sanders, Chairman

ATTEST:

/s/Michael H. Potter, Recording Secretary